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BYLAWS

SILVER STRIKERS CLUB

(7th Amendment - October 4, 2011)

  1. These Bylaws are intended to supplement the Clubs Constitution and to govern the operation and conduct of the Clubs business..
  2. OFFICERS, APPOINTED POSITIONS, RESPONSIBILITIES:
    1. President
      1. Presides at all officially-called Club meetings;
      2. Appoints all committees, chairpersons, and appointees (i.e.: Historian, Advertising, Publicity/Promotions, Grievance) and any other positions that shall from time to time be necessary;
      3. Conducts the business of the Club with the advice and counsel of the other Officers;
      4. Coordinates all Club activities with the Officers of the Club.
    2. 1st Vice President
      1. Acts in the absence of the President at all meetings;
      2. Acts as chairperson for educational events including annual Convention meeting;
      3. Directs all membership activities including maintaining the roster, providing membership packets, and conducting membership drives;
      4. Maintains the dues status of each member;
      5. Performs additional duties as directed by the President.
    3. 2nd Vice President
      1. Coordinates annual convention activities including exhibits, badges, meeting rooms, promotions and auctions;
      2. Acts as Newsletter Editor or directs and assists the Newsletter Editor with the Club‘s communications;
      3. Performs additional duties as directed by the President.
    4. Secretary
      1. Conducts the Club‘s official correspondence and serves as the Club‘s prime contact on all inquiries;
      2. Takes and maintains all official minutes for Officer and Club meetings;
      3. Prepares official documents;
      4. Receives club coin contest submittals. In the event that the Secretary or their spouse/significant other plan on entering the contest, another Board member will be designated to receive the submittals for that specific year.
      5. Performs additional duties as directed by the President or Vice Presidents
    5. Treasurer
      1. Records all income received. All payments made shall be evidenced by receipts, written certification of payment or canceled checks;
      2. All disbursements and payments must be made by check when practical. Checks in excess of $50 must be approved by the Treasurer and at least two other Club Officers;
      3. Maintains a petty cash fund for the annual convention not to exceed $100. After convention, the $100 is redeposited into the Club‘s bank account;
      4. Prepares quarterly financial reports for publication in the Club‘s newsletter summarizing income, expenses, assets and liabilities and submits an annual financial report to be reviewed with the membership at the annual Club meeting during convention week;
      5. Will have all accounts and records available for auditing at the annual meeting during convention week;
      6. Performs additional duties as directed by the President or Vice Presidents.
  3. BANK ACCOUNT
    1. A bank account will be opened and maintained at a bank convenient to the Treasurer.
    2. All officers will sign on the account. The approval of the Treasurer and at least two other Officers is required for all disbursements and payments in excess of $50.00.
    3. No part of the Club‘s assets shall inure to the benefit of any member or officer of the Club or any private individual (except that reasonable compensation may be paid for services rendered to or for the Club), and no member or officer shall be entitled to share in the distribution of any of the Club‘s assets upon the dissolution of the Club. (See Constitution, Article Seven: Dissolution)
  4. COMMITTEES
    1. Audit Committee
      1. Shall consist of three Club members in good standing appointed by the President;
      2. Reviews the Treasurer‘s report at year end (May);
      3. Prepares a written letter and submits it to the Board by June 10.  The letter is also published in the Clubs newsletter in October.
    2. Nominations/Elections Committee
      1. Shall consist of three Club members in good standing appointed by the President;
      2. In charge of seeing if the present officers wish to remain in office for another term;
      3. In October of even years, will call for nominations from the membership for each office with a deadline of December 23;
      4. By January 10 (odd years), send out ballots showing the nominations for each office for the membership to vote on with a deadline of March 31;
      5. Talley results. Submit to Board by April 15 (odd years);
      6. Install officers at annual meeting during convention in odd years.
    3. Hall of Fame (HOF) & Strike of the Year (SSOTY) Committee
      1. Shall consist of three members in good standing appointed by the President;
      2. SSOTY nominations are for silver strikes minted December of the previous year through November of the current year;
      3. By December 1, the Chairperson will call for nominations from the membership for each category with a deadline of December 30;
      4. By January 15, the committee members will review the nominations and narrow them down to no more than five finalists for each category;
      5. By April 10, send out ballots in the Club‘s newsletter showing the finalists in each category for the membership to vote on with a deadline of April 30;
      6. Talley results at close of contest. Submit to Board by May 15;
      7. The chairperson drafts letter to notify the respective casinos that a silver strike or strikes have been selected for our Hall of Fame and/or as Silver Strike of the Year. The letter will also invite the casino staff to attend a special ceremony inducting the silver strike(s). Submit to the Board for processing;
      8. The chairperson designs/obtains plaque for winners in each category.
    4. Awards Committee
      1. Shall consist of three members in good standing appointed by the President;
      2. Makes recommendations to the Board for various awards;
      3. The chairperson designs/obtains plaques as recommended by the Board;
    5. Annual Club Coin Committee
      1. The Secretary of the Board will be the chairperson for this committee. The Secretary will not be a voting member. If the Secretary or their spouse/significant other will be entering a design for the club coin, another Board member will be designated for that year.
      2. The prior year winner will be one of the 15 members of this committee for the current year. None of the committee members or their spouses/significant others can enter a submittal;
      3. By October 10, call for submittals for the annual club coin with a deadline of November 30. Submittals to be submitted to the Chairperson/Secretary of the Board;
      4. By December 15, the chairperson will meet with 15 members (the previous years winner plus 14 others) to review the drawings and narrow the submittals down to six finalists. If any of the 15 members or their spouses have a submittal in the contest, they and their submittal will be disqualified;
      5. Ballots will be sent out with the January newsletter showing the six finalists for the membership to vote on with a deadline of February 1;
      6. The chairperson will tally results at close of contest and submit results and all documentation to the Board on or before February 15;
      7. Chairperson designs/obtains plaque for winner;
      8. Chairperson prepares coins for presentation to the artists of the first, second and third place designs.
    6. Other committees as needed to support the activities of the Club.
  5. APPOINTEES
    1. Historian
      1. Keeps a running log on all events in regard to the Silver Striker Club. Material may be accessed through other Club officers;
      2. At year end, a history is to be written up and published in the Club newsletter. This document will serve as a reference guide in years to come.
    2. Advertising
      1. Responsible for getting commercial and member ads for the newsletter;
      2. Responsible for getting the ads to the Newsletter Editor and the payments to the Treasurer.
    3. Publicity/Promotions
      1. Ensure brochure is updated as needed;
      2. Gives copies of the brochure to casino cages and for use at collector shows. This can be a dual effort with the Membership Officer;
      3. Seeks ways to bring in additional revenue (i.e.: t-shirts, mouse pads, buttons, tote bags, pens, notepads, etc.);
      4. Is a liaison between casino staff and the Club.
    4. Grievance
      1. Handles all complaints/grievances from Club members;
      2. Ascertains the facts related to the complaint/grievance;
      3. Makes recommendations to the Board regarding the complaint/grievance;
      4. Any breach of conduct shall be brought to the attention of the Board.
    5. Other appointees as needed to support the activities of the Club.
  6. CONVENTIONS & MEETINGS
    1. The Club shall take part in the annual CC&GTCC convention week where the annual Club meeting will take place. An Agenda for the annual Club meeting will be prepared in advance of the meeting.
    2. The Officers shall conduct Board meetings quarterly at minimum and more often if needed.
    3. All meetings will be documented by official Minutes.
  7. DUES/MEMBERSHIP
    1. Club members are no longer required to be member of Casino Chips & Gaming Tokens Collectors Club, Inc., prior to becoming a member of the Club.
    2. Effective August 1, 2010, annual membership dues are $10 and the new member processing fee is abolished. Renewal dues are due each year on the anniversary date of each member.
    3. The membership period for each member will be from the first day of the month in which their application and full payment is processed.  Their anniversary date will be on that date each successive year.
    4. The grace period for paying renewals is 30 days. If a person wants to renew after their membership has lapsed, they will be processed as a new member with a new number and new anniversary date. If a past member would like to keep their old number and anniversary date, they may if they pay all past renewal fees due.
  8. TERMINATION OF MEMBERSHIP
    1. Any member violating the Bylaws, Constitution or Code of Ethics of this Club or who has been convicted of a criminal offense, engaged in conduct unbecoming to a member or engaged in conduct prejudicial to the welfare of the Club shall be subject to disciplinary action up to and including expulsion from the Club.
  9. POLICIES OF THE CLUB
    1. No substantial part of the activities of the Club shall be carrying on propaganda or otherwise attempting to influence legislation (except as otherwise provided for by Section 501 (h) of the Internal Revenue Code, or by participating in, or intervening in, including the publication or distribution of statements) or any political campaign on behalf of any candidate for public office.

Original Bylaws in PDF here.